CapBooks Knowledge Base & Platform Guides

Capbooks is designed with high security parameters to replace error-prone spreadsheet processes. New fund operators must be invited by an Administrator to access organization workspaces:

• Password Requirements: Must be at least 8 characters, containing at least one uppercase letter, one lowercase letter, one number, and one special character (*Section 1.2*).
• Verification: Automatic lockouts apply after multiple failed login attempts to safeguard institutional data ledger security.

Funds act as the central structural entities. When establishing a new fund, complete the required operational parameters:

• Vintage Year & Target Size: Vintage year must be 2000 or later, specifying target fund capacity base values (*Section 4.2*).
• Billing Frequencies: Choose from Monthly, Quarterly, Semi-Annual, Annual, or Custom periods per year to govern management fee calculators.

Map investors directly to individual funds, specifying custom fee structures and legal parameters (*Section 6.1*):

• Commitment limits: System enforces a minimum LP commitment threshold of $1,000 with ownership decimals up to 4 places.
• Fee Overrides: Toggle fee overrides to calculate annual LP charges via custom percentages or fixed amount structures.
• Side Letters: Track special side letter terms negotiated outside standard LPAs.

The platform values asset holdings using Company-Level (409A, appraisal values) or Security-Level classes (pricing per investment preferred stock share):

• Step 1: Select valuation approach (Overall aggregate valuation or specific tranche level).
• Step 2: Input specific dates and authoritative document sources (409A appraisal, transaction close price).
• Step 3: Values automatically calculate implied price per share and update metrics like NAV and RVPI.

Record structural changes to SAFE notes and convertible interest instruments during subsequent funding rounds:

• Source selection: Select the active convertible instrument from the target company files.
• Trigger terms: Set the calculation dates, discount factors, conversion prices, and execution date rules.
• System output: Automatically creates Series-A Preferred tranches and archives convertible notes.

Issuing capital call notices recalculates LP commitment allocations in draft, pending, or partial states:

• Draft state: Enter call goals and add line items (Investment targets, linked management fees, expense splits).
• Allocation issue: Set to Pending. System dynamically calculates pro-rata divisions according to LP commitment ratios (*Section 14.6*).
• Status checks: Payments track through Unpaid, Partial, and Paid states to automate compliance alerts.

Management fees are computed periodically as an annual percentage of committed fund capital:

• Calculation Method: The platform divides the calculated annual rate (Commitment × Rate %) by the periods per year (*Section 16.2*).
• Overrides: Respects any active LP fee overrides, using fixed amount parameters or custom rates automatically.

To satisfy institutional compliance standards, CapBooks maintains an unalterable system-wide audit trail (*Section 18*):

• Data Event Logs: Logs every creation, edit, or deletion with an embedded JSON diff showing specific property modifications.
• Access Logging: Tracks login timestamps, authorization checks, and report exports to ensure total operational visibility.

Import offline fund matrices in bulk using the standard import/validation process:

• Structure validation: Keep header fields in place. System reads YYYY-MM-DD date formats and ISO-standard currency codes.
• Onboarding engine checks: Validates row-level data limits. Alerts you to specific cell format anomalies before mapping values.